Data collection is one of the greatest obstacles Event management companies in Dubai face. Event planners gather data regarding attendance, ticket sales, and preferences when scheduling an event. Also, they gather data on participant input and event activities. Without adequate data, an event organizer can face problems with offering the best experience for an event.
Let’s talk about the event attendance tracking system. Why the tracking event attendance is is a necessity for event-planners in collecting data?
Understanding the Journey of the Attendance
if you want more event-goers to be drawn, engaged, and satisfied, you ought to learn the event-goers very well. The willingness to consider the habits of the participants can enable the organizers to better plan for the event. Through a tracking system for event attendees, event planners can get a clearer picture of the intended audience.
How to track event attendance?
Event Check-in App
You can monitor attendance data, maintain a guest list, and improve interaction by using the event attendance tracking app. Visitors can even interact with each other and check on any event activities.
Online Event Registration Service
Onsite check-in is a convenient way to track event attendance. Only let participants register online. It will be useful for them, and you will have access to important data.
Scanning QR codes
Scanning QR codes can be a relieving experience for attendees, especially for large-scale events.
RFID name badges
if you introduce the RFID technology solutions, the on-site registration process can be simplified by the registration and check-in time for up to a few seconds.
Gamification
this possibility works for interaction with the attendees. Gamification is an outstanding tool for developing a memorable event experience by entertaining on-site games and activities.
Benefits for Planners
1. Perfect for any size events
whatever the size of your event is, an event tracking system is very useful. From small meetings and workshops to large-scale events, maintaining track of the attendees would be helpful to event planners for a more productive operation.
- Simple tracking attendance
Event planners may not need to waste time and money struggling with documentation and carrying out after attendees to conduct surveys. With only a few clicks more comprehensive perspectives about the attendees will be available. The obtained data would then be made accessible for storing, processing, and analysis. - Deep understanding
the attendant tracking system helps event planners to compile and align useful attendee details. You will obtain useful insights such as the participants’ priorities and goals, the essence and consistency of the sessions, speakers, and planned programs at an event. Through more available data, you can have a better understanding of what the event participants are searching for and expect from an event. - Totally customizable
through customizing the dashboard and selecting the set of indicators you want to control during an event, you can customize the framework to fit your needs and conveniences. A flexible dashboard allows you easily to keep track of attendance in real-time. - Reduce paper usage
through utilizing event attendance tracking software, you will be able to reduce paper waste before, during, and after an event. The digitized versions of attendant IDs substitute paper tickets and other printed materials that are usually issued by event managers to track event attendance. - Cost-effective
Event planners can minimize expenses with the help of event tracking software. For example, more operations will be automated and there would be no need to employ more manual labor. Event ROI and event resources will be more effectively handled at reduced costs. - Improve efficiency
switching to an automated system offers you advantages such as time-saving, managing procedures and integration with your CRM program. - Improve the attendee experience.
The attendance tracking system enables streamlining the event registration process, automating the conference bags delivery method, allowing a cashless payment system where participants use a token system to buy drinks and food at the event.
Attendance Tracking & Session tracking
the biggest benefit of session tracking at events is an in-depth study that provides organizers with knowledge regarding the attendees’ preferences at events. The event planner will have a good understanding of how to enhance a location layout, and what speakers were more inspiring, and so on.
Attendance Estimation
An attendee tracking system is not only to check who was at your event but also to personalize and enhance the visitors’ experience. The digitization of different event operations would render events more memorable for your guests.
Conclusion
the event planners have the requisite data to boost the efficiency of their work thanks to the online tracking software for attendees. Tracking the activities of the participants is a must to manage successful events.
Contact us at Invent Creative and Event Solutions, an event management company in Dubai to help you build a digitization event with the help of our professional and talented team!